5 Simple Steps To Add Credit Card Transactions to an Account with Sub Accounts

By: Rachel Raupp

Adding credit card transactions to a main account that has sub accounts using multiple cards can be quite a process, but if you follow these five simple steps, you’ll be able to complete these entries without getting a headache or creating a mess of your books. 

Step 1: Record your transactions in the sub accounts. If your credit card information has been synced with QuickBooks, this is how QB will access your transactions. Step 2: When your credit card statement comes in, make an entry to “transfer” the sub account balances into the main account. Step 3: Reconcile each sub account to zero. This might not make sense, but it’s possible because you moved the balance out of this account in the previous step. Step 4: Reconcile the main account to the New Balance on your statement. This is also possible because of Step 2. Step 5: To pay your credit card, make sure you use the main account. Keep in mind, you do not have to pay your balance in full. This process will still work even if you only pay for part of your balance.

If you run into any issues when doing this, please don’t hesitate to contact us for help.