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There’s a reason why QuickBooks is the number one software for small to mid-size businesses - actually, there might be a few! QuickBooks is constantly evolving their platform, adding new features and updating old ones to keep up with your business and its needs. What’s so special about that? Having a program that is tailored to you and your business! Here are some of the many ways QuickBooks caters to you. 

Shortcuts

QuickBooks offers a variety of shortcuts to add ease to your bookkeeping experience. Not only can you access keyboard shortcuts at any time, but when you right-click on any window you’re working in, shortcuts will pop up for your convenience. Next time you’re working in QB, try using a new shortcut!

Automation 

Whether you want to automate recurring invoices, payment reminders, reports, or expenses, it’s all available on QuickBooks. Plus, you can customize each automation to fit your exact needs. 

Multiple plans

QuickBooks offers a variety of plans for business owners and entrepreneurs. As your business grows and evolves, your needs may also change a bit. To keep up with evolving businesses, that’s why QB offers so many plans - so you can pick the one that’s right for business, and if things change, you can also change plans to best fit your needs. 

Customization

QuickBooks allows you to customize many parts of the accounting/bookkeeping process with their software. You can c

There’s a reason why QuickBooks is the number one accounting software for small to mid-size businesses - it just works! QuickBooks has created a variety of plans to best suit your unique business, and along the way, they add new features, update outdated ones, and find endless ways to create the best user experience. Let’s dive into just a few reasons why QuickBooks is the best accounting software to use. 

It’s cloud-based. 

You can take your bookkeeping and accounting with you anywhere and work on it anytime as long as you have a smart device. This allows for automatic synching and frequent back-ups, which cuts out some steps of manual entry. 

It’s customizable.

There are a few customizable features throughout QuickBooks. From the beginning, you choose your custom plan for your business - there is not one plan because this is not a “one size fits all” scenario because businesses are not one size fits all. Another is the toolbar - add or delete icons so your “most used” features are just one single click away. 

It’s an all-in-one software. 

Everything you might need to run your business is right at your fingertips with QuickBooks. From transaction logging to payroll, from time tracking to mileage reporting, from mass email abilities to inventory tracking. Whatever you need to run your business, chances are QuickBooks has an efficient way to assist. 

It’s evolving.&nbs

In July, QuickBooks came out with some fresh features and updates to map up their game. That’s part of why we love them - they’re always looking for new ways to make the accounting experience a breeze for the user. Updates every month, handy new features, and new QB tricks are some of our favorite things! There are multiple ways to add bills and receipts to QuickBooks - Receipt Capture via SmartPhone, email receipts@quickbooks.com, upload them from your computer, or manually add them yourself. 

At Skynar Bookkeeping, we like to work on our clients’ books the most efficient way possible - that includes using shortcuts when necessary to speed up a process. We save precious seconds not having to raise our fingertips from the keyboard! There are some simple shortcuts we suggest every QuickBooks Online user memorizes, as you’ll see they’ll come in handy as you do everyday tasks in the program. Print this out, reference it when necessary, and enjoy your increased QBO efficiency! 

It’s all about using the right tools, but if you’re not sure how to use the tools, it will be hard to be effective. Invest time for proper training with the right tools to be most effective. At Skynar Bookkeeping Services, we use, and trust, QuickBooks to Set Up, Clean Up, and Keep Up our clients’ books. Having proper QuickBooks training will not only help improve your overall experience, but help you better manage your books and your business.

It’s more important now than ever to maintain accurate and up-to-date books for your business, whatever it may be. With the state of the economy and everyone adjusting to WFH or not working at all, it can be easy for something like bookkeeping to slip through the cracks. However, neglecting your books during a volatile economy is a sure way to lose sight of where your business is headed and how it’s holding up. To keep it simple: a good business keeps good records. 

Having the ability to pull a report at any time is one benefit to having updated books. You can evaluate the finances of your business at any given point to help make important company decisions. Do you need to cut your budget? Run a report to look at the exact numbers of your business in each area - where can you cut expenses? Are there any underperforming products or services? Or maybe you just want to know if you’ll be able to pay your upcoming bills with your current cash flow. You will not receive accurate numbers on these reports if you do not keep your bookkeeping updated at all times. 

Let’s make a choice not to give up on our bookkeeping this year. This is such an important practice that cannot be neglected. Starting a few simple habits now will keep your books strong, accurate, and constantly updated. Remember to remain consistent with all of these, and contact Skynar Bookkeeping for any questions regarding setting up, cleaning up, or keeping up with your bookkeeping. 

Running a business doesn’t mean sitting in a chair 24/7. We know some days you’ll be cool, calm, and collected, while others you’ll be running around like a chicken with your head cut off. You’re up and moving, and you need your resources to be, as well. Accessing QuickBooks on-the-go is not something you need to worry about. We’ve got you covered with three recommendations on how to safely and accurately open and edit your books from anywhere, at any time.  

QuickBooks Online

The software programs Quicken and QuickBooks have a couple things in common, including being founded by Intuit and beginning with the word “Quick.” However, the similarities end there. Let’s discuss the differences. 

Quicken

Quicken was released in 1983 as a personal management tool for individual users. It uses the single-entry accounting method and assists with your personal accounting needs, like recording your transactions. It categorizes your expenses to show where your money goes, and has budgeting features to help you take control of your finances. There are a variety of Quicken software programs available: Starter, Deluxe, Premier, and Home & Business.

Let’s talk cash flow statements. When is the last time you looked at one for your company? If you’re cringing right now because you just can’t remember, it’s time to change that. Your cash flow statement, or statement of cash flows, shows you where your money is going. The money coming in, the money going out. It’s vital to know where the company’s money is going, and where it’s coming from. 

Your cash flow statement is based on cash basis accounting rather than accrual, which means you will record every time money is exchanged. Always keep in mind that your cash flow is not the same as your profit and vice versa. The relationship between the two will vary from business to business, and fluctuations will occur due to the type of business. For example, cider mills will see fluctuations in their cash flow because they’re a season business. 

If you do your own bookkeeping with QuickBooks, you may have noticed the pesky little Undeposited Funds account along the way. This account confuses people, but we promise it’s for a good purpose! If you’ve just happened to ignore this feature of QB, you’re doing yourself a disservice. 

Your Undeposited Funds account will act as a middleman between your invoices and your bank deposits. When you receive payments from invoices, they’ll be held in this temporary Undeposited Funds account until they’re deposited into your bank account. When you receive a payment, you’ll simply choose Undeposited Funds from the “Deposit to” dropdown menu, this way you know which payments need to be deposited (it should already be the default option). 

When using the Undeposited Funds account, you can enter single or group payments. However, it’s vital to remember that your QuickBooks account should match what’s happening in real life in your bank account. If your bank recorded group payments as one single deposit, then your books should match this. For single invoice payments, the Undeposited Funds account may not be necessary and you can easily skip this step without causing issues in your books. But, to ensure everything is right, it’s never a bad idea, even if it is a couple extra steps. Come time to reconcile your accounts, you’ll be thankful when everything matches up. 

The Undeposited Funds folder isn’t as mysterious as it seems. It’s purpose is to streamline and make for a more efficient invoicing process. It keeps track of all

Let’s go through how to run a report for your vendors using the checks that have been issued to them, whether they be bill payment checks or regular checks. You can also run this kind of report on customers to see the invoices that have been created or payments, but let’s focus specifically on vendors today. You may run this report to see how much you’ve been spending or to compare costs from month to month. 

To begin , click on “Vendor Center.” On the left, select the vendor you would like a report on. Next, you’ll click “Quick Report” toward the upper right. A box will pop up to set the logistics of your report, you’ll choose your date range, and a generated report will appear. It will likely give you more results than you’d like to see, but you have the option to choose what you see. Click “Customize Report” in the upper left and customize your filters by choosing the “Filters” tab. You can search for the filter you’re looking for. 

In this case, we want to filter by “Transaction Type” and we’re going to assume there are bill payment checks and regular checks, so you’ll choose both options in the filter settings. Once you’ve finished, confirm your choices, and there you have it - all of the checks that have been issued to the chosen vendor will appear. 

To watch us do this, watch our video tutorial. Happy quick reporting!
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Keeping track of stray receipts is messy, and logging them come tax season is time consuming. QuickBooks Online had previously allowed you to add attachments of receipts, but now it completely captures them for you with their latest feature.

New to QBO this month is a feature called Receipt Capture, and it does basically what it sounds like - it captures screenshots of your receipt. You simply snap a photo of your receipt and upload it to QBO where it will be stored digitally. Beyond that, QBO will sort your receipts into categories.

If you use QuickBooks Online (QBO), you probably know about the seemingly endless number of apps that are available for your use. You simply connect the app(s) to your QuickBooks Online account and all of your information will sync, so when you update information in one place, it’s updated everywhere else, as well.

These apps can help you with any number of things, but their main purpose is to make running your business easier. Would you like your payroll automated? There’s an app for that. Would you like your invoices to be synced to your calendar? There’s an app for that. Would you like to manage your inventory directly from your phone? Yes, there’s an app for that. Which area of your business is causing you stress? There’s likely an app for that.

If your books aren’t up to snuff, it’s time to outsource. To make accurate and informed decisions on your business, it’s important to reference your bookkeeping. If they’re a mess, it means you don’t have the full story on your business. Making blind decisions is always a risk (one never worth taking!). Let’s talk about three signs it’s time to outsource.

You have a pile of receipts and papers left unrecorded, going back months.

If you have one or many folders stacked with receipts and papers from past months that haven’t been logged, it’s time to outsource. If you don’t put the time into your books, you’re neglecting your company as a result. As a business owner, it’s important to know where you stand financially, and this can’t happen if your unlogged receipts are collecting dust on your desk.

QuickBooks is the number one accounting software used by businesses with 5.6 million users worldwide. Aside from he convenience, efficiency, and ease of using the program, they also have multiple plans to choose from so you can pick the one that’s right for your business. With differing features and purposes, each of these plans has its own benefits and not all companies should have the same plan. Four of the five plans are for managing your books, and the fifth is for the self-employed tracking their own expenses.

Something we love about QuickBooks is how much they appreciate their users. How do we know? They show us by staying up-to-date with new features to help make everyone’s bookkeeping quicker and easier. In case you missed it, here’s the rundown on the newest features added to QuickBooks through the first quarter of the year.

We always say you should be paying constant attention to your books, so we decided to break it down based on what you should be doing daily, weekly, and monthly. What you do in these short periods of time can impact the overall state of your books and your knowledge of your company’s financial standing. The more often you work in your books, the less time you’ll have to spend on them come the year’s end. You’ll thank yourself come December! If not, we’re here to help.

If you’re a small to midsize business, you need to be using QuickBooks Online (QBO) to manage all of your finances. QuickBooks Online makes life easier by helping you, not adding to the stress in your life. With just over 5.6 million users, it’s hard to deny it’s benefits.

So, what’s the big deal? There seem to be an endless number of efficient features in this accounting software, so we

Adding credit card transactions to a main account that has sub accounts using multiple cards can be quite a process, but if you follow these five simple steps, you’ll be able to complete these entries without getting a headache or creating a mess of your books. 

QuickBooks will become your business’s most valuable player. And, as something you will be using on a regular basis, it’s important it’s perfect for you. Although both Desktop and Online assist you with your books, they don’t share the same characteristics or help you in the same way. In simple terms, QuickBooks Online is the internet version of QuickBooks Desktop. But, let’s take things a step further and break down the differences.